/ 01
What does this receipt contain?
Line-by-line OCR with vendor, VAT, category and HMRC-allowable flag.
/ Snap suite · Receipts · Expenses · OCR · Free
ReceiptSnap, Receipts categorised + claim-ready.
ReceiptSnap is the free UK decision-support app for receipt capture and expense categorisation. Snap a receipt, get the line-items, VAT split, category recommendation and HMRC-allowable test, built for owner-managed businesses that lose £2K-£20K a year to uncategorised expenses and unclaimed VAT.
FREE
Receipt OCR + categorisation + VAT recovery
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Built by Pharoah Technology · UK SME-focused
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Built by Pharoah Technology · UK SME-focused
/ Free tool · Receipt VAT split
How much VAT can you reclaim?
Enter a receipt total. ReceiptSnap splits the VAT and net, and estimates your annual reclaimable VAT. Instant, in your browser.
Local estimate
Enter the gross (VAT-inclusive) total; ReceiptSnap splits the VAT at your chosen rate. Only reclaim VAT on valid business expenses with a VAT receipt, and only if you are VAT-registered. OCR auto-capture and accounting export are in the full tool. Not tax advice.
VAT to reclaim (this receipt)
£0
Net cost (ex VAT)£0
Gross total£0
Estimated annual VAT reclaim£0
/ What this app answers
Three questions, one app.
Every Snap is scoped to one operator decision. ReceiptSnap answers three sub-questions that, together, give you the call you needed to make on receipts · expenses · ocr this week.
/ 02
Is the VAT recoverable?
Standard-rated, zero-rated, exempt, blocked, categorised against your VAT scheme.
/ 03
Which accounting code does it fit?
Match against the user's chart of accounts (Xero / QBO / FreeAgent compatible).
/ Who this is for
Built for the operators who actually have to decide.
Owner-managed UK businesses (sole traders, Ltds, partnerships) who handle their own bookkeeping, and who are quietly losing thousands a year to uncategorised expenses and unclaimed VAT.
/ How it works · 4 steps
From question to answer in under 10 minutes.
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01
Snap or upload
Photograph, drop in a PDF, or forward a receipt email.
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02
ReceiptSnap runs OCR
Line items, VAT, vendor recognition, category match.
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03
Review the recommendation
Edit if needed; the model learns from your corrections.
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04
Post to the books
One-click push to Xero / QBO / FreeAgent, or batch-export at month-end.
/ How it compares
Where Dext is the capture subscription, ReceiptSnap is the free, ledger-agnostic front door.
Dext is a paid receipt-capture subscription you set up for ongoing bookkeeping. ReceiptSnap is the free first step that does not lock you to one ledger.
Dext
- A paid subscription, no permanent free tier
- Account setup and ongoing publish-to-ledger
- Built for continuous capture, not a one-off
ReceiptSnap
- Free, no login, no subscription
- Built around UK VAT and clean export
- Works with Xero, QuickBooks and FreeAgent, no lock-in
A free, ledger-agnostic first step for UK receipts, before you commit to a capture subscription.
/ FAQ · before you ask
What people ask before they use ReceiptSnap.
01 Will HMRC accept the digital receipts? +
Yes, digital images of receipts are HMRC-acceptable provided the image is clearly readable. ReceiptSnap stores at the resolution HMRC asks for.
02 Is fuel and mileage handled differently? +
Yes, fuel receipts have a dedicated VAT-scale-charge track; mileage uses HMRC's approved rates by vehicle type.
03 What about subscription receipts and SaaS bills? +
Yes, recurring SaaS subscriptions are recognised and auto-categorised against the prior month's posting.
04 Does it work for VAT-registered and non-VAT-registered businesses? +
Both. For non-VAT-registered, VAT is treated as cost; for VAT-registered, the recovery + scheme (standard / flat-rate / cash) is applied.
/ Pair this Snap
BookSnap
Pair with BookSnap for the monthly close after receipts are categorised.
Ready to ship your own Snap?
ReceiptSnap is one of 22 free Snap apps. If your sector is not on the list, we will build one, scoped, shipped, supervised, in 4 to 8 weeks. Same engineering core, same source-freshness CI, your decision priced against the outcome it produces.